Certified Photocopy (Traceback)

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Certified Photocopy (Traceback)
Philippine Standard Time:

Frontline Service: Certified Photocopy (Traceback)
Schedule of Availability of Service: Monday to Friday (8:00 AM to 5:00 PM without Noon Break)
Who may avail of the Service: Real Property Owners

Requirements: Any of the following:

  • Tax Declaration
  • Transfer Certificate of Title
  • Real Property Tax Receipt (“Amilyar’)
  • Authorization Letter or Special Power of Attorney (if Representative)

Duration: 30 Minutes per Tax Declaration
Category: COMPLEX TRANSACTION

How to Avail of the Service:

STEPAPPLICANT/CLIENTSERVICE PROVIDERDURATION OF ACTIVITYPERSON IN CHARGEFEESFORM
Submission and Verification of Documents
1Clients submit the requirements.Receiving Officer checks the requirements and issues Rouitng Slip.2 minutesComputer Operator I (Mary Joanne Manlapaz) PAO 001
2Clients fills out Routing Slip (PAO 001) then proceed to the Computer Operator III.    PAO 001
Processing and Review of Tax Declaration
3 Computer Operator III searches for the Tax Declaration and photocopy based on the request of the client.80 minutesComputer Operator III/ Assessment Clerk/Computer Operator I (Marchie G. Baluyot/Luisa Marie Gacutan/Angelo Marco Hernandez) PAO 001
 Client proceed to the Receiving Officer for Order of PaymentReceiving Officer issues Order of Payment (PAO 005)1 minuteComputer Operator I (Mary Joanne Manlapaz) PAO 005
 Client proceed to theproceed to the Office of the Provincial Treasurer for the payment of Secretary’s Fee   Secretary’s Fee: P100.00 (P100.00 – IT Fee)PAO 005
 Client return to Conputer OperatorComputer Operator III certified and affix initial on the requested tax Computer Operator III/ Assessment Clerk PAO 001
 and present the Official Receiptdeclaration; affix initial on the routing slip then forward it to the Record’s Officer.30 minutes(Marchie G. Baluyot/Luisa Marie Gacutan) Official Receipt
Approval of Certified True Copy of Tax Declaration
  Record’s Officer reviews then signs Tax Declaration as to correctness and affixes initial on the Routing Slip then forwards the documents to the Assistant Provincial Assessor.2 MinutesAdministrative Officer V (Administrative Officer III) (Wilson S. Caracas, Jr.) PAO 001
  Assistant Provincial Assessor approves then signs the Tax Declaration, affixes initial on Routing Slip then forward it to the Releasing Officer.2 MinutesAssistant Provincial Assessor (Mabini R. Pulido, Jr.) PAO 001
Releasing of Documents of Tax Declaration
4Clients receive the Certified True Copy of Tax Declaration.Releasing Officer records the transaction on the Log Book then releases the Tax Declaration and affixes initial and files the Routing Slip.3 MinutesComputer Operator I (Mary Joanne Manlapaz) PAO 001 Log Book
End of the Transaction

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Capitol Compound, San Jose, City of Balanga, Bataan, Philippines 2100
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Mon – Fri: 8:00 am – 5:00 pm

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