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Issuance of Tax Declaration

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Philippine Standard Time:

Frontline Service: ISSUANCE OF TAX DECLARATION
(Transfer of Ownership, New Declaration of Building & Machinery, Correction)
Schedule of Availability of Service: Monday to Friday (8:00 AM to 5:00 PM without Noon Break)
Who may avail of the Service: Real Property Owners

Requirements: 1 copy of the following:

TRANSFER OF OWNERSHIP

Transfer Certificate of Title
Latest Realty Tax Receipt or Tax Clearance
Certified True Copy of Certificate Authorizing Registration (CAR)
Transfer Tax Receipt or Certification
Deed of Conveyance (Deed of Sale, Donation, Waiver of Rights, Sheriff’s Sale, Extrajudicial Settlement of Estate, etc.)

NEW DECLARATION OF BUILDING & MACHINERY

Initial Tax Declaration from Municipal Assessor’s Office (MAO)
Sworn Statement duly prepare and signed by Owner
Field Appraisal and Assessment Sheet (FAAS)
Bill of Materials and Occupancy Permit (for Building)
Receipt of Purchase or any proof showing Acquisition Cost (for Machinery)

CORRECTION (Spelling of Name, Property Identification No., Barangay, Area, Lot No. etc.)

Transfer Certificate of Title
Latest Realty Tax Receipt or Tax Clearance

Duration: 3 Working days (24 hrs.) for maximum of 10 Tax Declarations
Category: SIMPLE TRANSACTION

How to Avail of the Service:

STEP	APPLICANT/CLIENT	SERVICE PROVIDED	DURATION OF ACTIVITY	PERSON IN CHARGE	FEES	FORM
Submission and Verification of Documents
1	Clients submit requirements to Local Assessment Operation Officers (LAOO).	Local Assessment Operation Officers (LAOO) checks the correctness of the requirements then forward the documents to the Receiving Officer.	6 hours	Local Assessment Operation Officers (LAOO) (Romina A. Estrella/ Joanna Marie Eugenio/ Julie Ann Y. Crisenes)
		Receiving Officer issues Routing Slip and Order of Payment.	1 minute	Computer Operator I (Mary Joanne Manlapaz)		PAO 002 & PAO 005
2	Clients fill up Routing Slip (PAO 002) then proceed to the Office of the Provincial Treasurer for the payment of Secretary’s Fee.				Secretary’s Fee: P400.00 (P250.00 -Transferof Ownership Fee P150.00 – IT Fee)	PAO 005
3	Clients submit requirements to Receiving Officer together with the Routing Slip (PAO 002) and Official Receipt of Secretary’s Fee.	Receiving Officer forwards the requirements to the Data Encoder.	1 minute	Computer Operator I (Mary Joanne Manlapaz)		PAO 002 & Official Receipt of Secretary’s Fee
Preparation of Tax Declaration
		Data Encoder encodes/corrects and prints Tax Declaration, affixes initial on it & on Routing Slip then forwards the documents to the Tax Mapper.	8 hours	Administrative Aide II (Bookbinder I)/ Administrative Aide III (Bookbinder I)/ Assessment Clerk II/Computer Operator I (Menette Monta/ Lorena Caracas/ Laura Manalaotao/Mary Rose Adlawan)		PAO 002
		Tax mapper updates the Tax Mapping Control Roll (TMCR), updates/plots of the Title on the GIS Base Map, affixes initial on Tax Declaration and Routing Slip then forwards the documents to the LAOO.	4 hours	Tax Mapper IV/ Tax Mapper II/ Tax Mapper i/ Administrative Aide IV (Clerk II)/ Draftsman I/ Clerk III (Eduardo S. Sison, Jose V. Torres, Jr., Mart Allister Bautista, Meynard Bryan Z. Reyes, John Bryan D. Salvador, Edwina M. Palma)		PAO 002
Review and Approval of Tax Declaration
		LAOO checks the correctness of the data encoded, affixes initial on the tax declaration and on Routing Slip then forwards documents to the Assistant Provincial Assessor.	5 hours	Local Assessment Operation Officers (LAOO) (Aireen Penequito/ Romina A. Estrella/ Joanna Marie Eugenio/ Julie Ann Y. Crisenes)		PAO 002
		Assistant Provincial Assessor affixes initial on Tax Declaration as to correctness and on the Routing Slip then forwards the documents to the Provincial Assessor.	20 minutes	Assistant Provincial Assessor (Mabini R. Pulido, Jr.)		PAO 002
		Provincial Assessor signs the Tax Declaration, affixes initial on Routing Slip then forwards it to the Releasing Officer.	30 minutes	Provincial Assessor (Engr. Ricardo C. Herrera)		PAO 002
Releasing of Documents of Tax Declaration
4	Clients receive the Tax Declaration.	Releasing Officer records the transaction on the Log Book, issues the Tax Declaration, affixes initial on Routing Slip then forwards the Documents and the Routing Slip to the Records Officer for filling.	8 minutes	Administrative Aide I (Utility Worker I) (Maria Cristina C. Guinto)		PAO 002
End of the Transaction

Note: The processing of Tax Declaration using Extrajudicial Settlement of Estate is within 5 working days.

Provincial Assessor’s Office

Mandate: The Provincial Assessor's Office shall take charge of the discovery, classification, appraisal, assessment and valuation of all real properties within his territorial jurisdiction which shall be used as the basis for taxation. Our duties includes the preparation, installation of a system of tax mapping and records management and the preparation of Schedule of Fair Market Values of the different classes of real property within the Province of Bataan.

Engr. Ricardo C. Herrera – Provincial Assessor
4th Floor, The Bunker, Capitol Compound, San Jose, Balanga City, Bataan 2100 PH