Subdivision of Lands

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Philippine Standard Time:

Frontline Service: Subdivision of Lands
Schedule of Availability of Service: Monday to Friday (8:00 AM to 5:00 PM without Noon Break)
Who may avail of the Service: Real Property Owners

Requirements: 1 copy of the following:

Transfer Certificate of Title
Latest Realty Tax Receipt or Tax Clearance
Certified True Copy of Certificate Authorizing Registration (CAR)
Transfer Tax Receipt or Certification
Approved Subdivision Plan
Deed of Conveyance (Deed of Sale, Donation, Waiver of Rights, Sheriff’s Sale, Extrajudicial Settlement of Estate, etc.)

Duration: 20 Working days for maximum of 10 Tax Declarations
Category: HIGHLY TECHNICAL TRANSACTION

How to Avail of the Service:

STEP	APPLICANT/CLIENT	SERVICE PROVIDER	DURATION OF ACTIVITY	PERSON IN CHARGE	FEES	FORM
Submission and Verification of Documents
1	Clients submit requirements to Local Assessment Operation Officers (LAOO).	LAOO checks the correctness of the requirements then forward the documents to the Receiving Officer.	3 hours	Local Assessment Operation Officers (LAOO) (Romina A. Estrella/ Engr. Mart Allister C. Bautista/ Julie Ann Y. Crisenes)
		Receiving Officer issues Routing Slip and Order of Payment.	1 minute	Administrative Assistant IV (Bookbinder IV) (Editha P. Residuo)		PAO 002 & PAO 005
2	Clients fill up Routing Slip (PAO 002) then proceed to the Office of the Provincial Treasurer for the payment of Secretary’s Fee.				Secretary’s Fee: P400.00 (P250.00 – Consolidation Fee P150.00 – IT Fee)	PAO 005
3	Clients submit requirements to Receiving Officer together with the Routing Slip (PAO 002) and Official Receipt of Secretary’s Fee.	Receiving Officer forwards the requirements to the Tax Mapper.	1 minute	Administrative Assistant IV (Bookbinder IV) (Editha P. Residuo)		PAO 002 & Official Receipt of Secretary’s Fee
Preparation of Tax Declaration
		Tax mapper assigns new Property Identification Number (PIN) for subdivided Lots then forwards it to the Data Encoder.	3 working days	Draftsman I/ Clerk III (John Bryan D. Salvador/ Edwina M. Palma)
		Data Encoder subdivides the Tax Declaration on PATAS and prints the Subdivided Tax Declaration, affixes initial on it & on Routing Slip then forwards the documents to the Tax Mapper.	9 working days	Administrative Aide II (Bookbinder I)/ Administrative Aide III (Bookbinder I)/ Assessment Clerk II (Menette Monta/ Lorena Caracas/ Laura Manalaotao)		PAO 002
		Tax mapper updates the Tax Mapping Control Roll (TMCR), updates/plots the Title on the GIS Base Map, affixes initial on Tax Declaration and Routing Slip then forwards the documents to the LAOO.	2 working days	Tax Mapper IV/ Tax Mapper II/ Tax Mapper I/ Administrative Aide IV (Clerk II)/ Draftsman I/ Clerk III (Eduardo S. Sison, Jose V. Torres, Jr., Joanna Marie A. Eugenio, Meynard Bryan Z. Reyes, John Bryan D. Salvador, Edwina M. Palma)		PAO 002
Review and Approval of Tax Declaration
		LAOO checks the correctness of the data encoded, affixes initial on the tax declaration and on Routing Slip then forwards documents to the Assistant Provincial Assessor.	5 working days	Local Assessment Operation Officers (LAOO) (Aireen Penequito/ Romina A. Estrella/ Engr. Mart Allister C. Bautista/ Julie Ann Y. Crisenes)		PAO 002
		Assistant Provincial Assessor affixes initial on Tax Declaration as to correctness and on the Routing Slip then forwards the documents to the Provincial Assessor.	1 hour	Assistant Provincial Assessor (Mabini R. Pulido, Jr.)		PAO 002
		Provincial Assessor signs the Tax Declaration, affixes initial on Routing Slip then forwards it to the Releasing Officer.	1 hour	Provincial Assessor (Engr. Ricardo C. Herrera)		PAO 002
Releasing of Documents of Tax Declaration
4	Clients receive the Tax Declaration.	Releasing Officer records the transaction on the Log Book, issues the Tax Declaration, affixes initial on Routing Slip then forwards the Documents and the Routing Slip to the Records Officer for filling.	2 hours	Administrative Aide VI (Clerk III) (Corazon P. De Jesus)		PAO 002
End of the Transaction

Provincial Assessor’s Office

Mandate: The Provincial Assessor's Office shall take charge of the discovery, classification, appraisal, assessment and valuation of all real properties within his territorial jurisdiction which shall be used as the basis for taxation. Our duties includes the preparation, installation of a system of tax mapping and records management and the preparation of Schedule of Fair Market Values of the different classes of real property within the Province of Bataan.

Engr. Ricardo C. Herrera – Provincial Assessor
4th Floor, The Bunker, Capitol Compound, San Jose, Balanga City, Bataan 2100 PH